JK Michaels institute also offers other products and courses, including DOCUMENT CONTROL MANAGEMENT COURSE, DOCUMENT CONTROL, CERTIFIED DOCUMENT CONTROL ANALYST, COMPETENCY BASED MANAGEMENT TRAINING, and CERTIFIED DOCUMENT CONTROL PROFESSIONAL. 

Introduction

• Understand your department manager’s / project manager’s needs and ensure that you meet them
• Ensure that you are a valuable and recognized member of the team and that you add value

Setting up Document Control for a new project.

• Analyze requirements (internal, client’s, project management team)
• Understand the difference in perspectives from the Client’s point of view and the Contractor’s point of view
• Plan what needs to be implemented
• Implement procedures, templates, registers, numbering, distribution, reviews, etc.
• Prepare for the project kick-off
• Design workflows

Reporting on the status of documents

• KPIs (*) and metrics to measure performance
• Design statistics for the management team
• Understand users’ requirements
• Present and communicate meaningful, fit-for-purpose and useful statistics and reports

Writing Document Control Procedures, Specifications, Requirements

• What makes a good Document Control procedure / requirements
• How to make a procedure / requirements easy to understand
• Producing fool-proof procedures and requirements
• How to formulate formal clauses and wording
• Create mechanisms for improving / updating procedures

Raising awareness about Document Control

• Organize straight forward and meaningful inductions for new team members (e.g. engineers, technical teams, etc.)
• Communicating about roles and responsibilities, processes, and procedures
• Awareness of risks of not managing documents properly
• Awareness of the benefits of managing documents properly
• Calculating the return on investment (ROI) of Document Control
• Developing influencing skills

Organizing an As-Built documentation package

•  Analyze requirements
•  Plan what needs to be done
•  Documentation preparation and handling
•  Documentation checking
•  Documentation delivery

Managing your competencies

•  Assess your competency level through the JK Michaels DC Competency Matrix
• Assess how you compare with your peers / other Document Controllers
• Explore areas for development
• Plan the development of your skills and competencies.