CONTROL OF PROJECT DELIVERY AND FINANCE.

INTRODUCTION

Implementation of bank development projects is often challenge with poor performance,,reputational risk on the side of the banks ,who is planning to reduce risk to the bank by following a poorly develop project finance and performance plan,but ultimately creating the recipe for failure of project delivery and execution,unsatisfied project owners,and disenfranchised and unhappy contractors who do not get the financing as at when due,also lacking in project management intricacies and bank financing procedures.All this challenge is a deficiency of project management know-how,and subject matter expertise.The problem lead to reduction of ROI to the bank due to large unfinished projects in there portfolio,challenge projects,abandoned projects,unhappy contractors who talk poorly of banks procedures and bottlenecks,dissatisfied project owner ,who losses money for not getting his project on time and on-budget.We at JK Michaels have identified this bottom-line eroding challenge,and has come up with training modules to bridge the competency gap in project performance management.

Therefore this course aims at exploring the essential knowledge areas of project management with emphasis on the competencies needed during the project implementation phase namely those connected with control of project delivery and the associated tasks for development of project control and reporting systems.

This course is based on internationally-recognised project management standards and provides detailed and practical guidance for putting in place effective and universally-accepted project control and reporting formats

The course aims to upgrade the competencies of its participants in the application of the knowledge areas of

project management and to subsequently design applicable PMIS in accordance with professional standards acceptable to all development banks and their respective stakeholders.

COURSE OBJECTIVES

In particular the participants will be able to:

_ understand the key knowledge areas of project management as established by recognised professional

institutions and as adapted for application in development banks' projects (e.g. World Bank and regional development

banks);

_ recognise the essential components of a PMIS and use its outputs for decision making and problem solving and

prevention with emphasis on the project's control

rectangle, namely;

– control of project schedule (time control);

– control of project cost (budget control);

– control of project scope (performance and quality);

– control of resources (personnel, material, equipment

and facilities);

_ discharge oversight functions with respect to procurement

operations in accordance with National procurement act and  World Bank procurement

guidelines;

_ discharge oversight functions with respect to the design and implementation of their projects' financial

management systems.

COURSE OUTLINES

PMIS

PROJECT SCHEDULE/PLAN

PROJECT PROCUREMENT

PROJECT PAYMENTS/DISBURSMENT

PROJECT FINANCIAL MANAGEMENT

PROJECT TRACKING AND MONITORING

PROJECT PERFORMANCE MANAGEMENT

PROJECT MANAGEMENT INFORMATION SYSTEM

Participants

This course addresses project directors,Project management team members,Risk management staff,Account management staffs, and senior implementation staff from projects funded by Bank

and similar International Financial Institutions (IFI). Candidates are expected to be currently engaged in the

management and oversight of bank projects. Previous knowledge or work experience in project management and/or

financial management/Risk management  in the public or private sector is an asset.

Course methodology

The course is delivered by senior project implementation, project procurement specialists and consultants experienced in bank expansion projects,and international best practices in project management .

The course is conducted using a highly-participative training delivery methodology through a combination of interactive presentations by subject-matter specialists followed by group discussions and exercises.

Ample opportunity is provided to discuss common problems in project performance, control and reporting deficiencies, and ways and means to overcome specific constraints faced by the participants in the implementation of their projects.

Course contents

General

_ Overview of project management knowledge areas and project performance management

_ Project cycle

_ Project covenants and conditionalities

Project Management Information System

_ Essential components of PMIS

_ Project control - the project control rectangle

– Procedures for control of schedule (time)

_ Project planning using Microsoft Project

_ Baseline plan and updated operational plans

_ Dealing with variances and assessing trends

– Procedure for cost (budget) control

_ The "S" curve

_ Tracking variances and trends

_ Estimated cost to completion

_ Earned value as a measure of project delivery

– Procedure for scope control (performance and quality)

_ Procedures for change

_ Quality assurance

– Procedure for control of resources

_ Tracking timely and effective utilisation of project

resources namely personnel, equipment, materials

and facilities

_ Control of the procurement process

– Procurement schedule and procurement arrangements

– Decision gates in the management of the procurement

process

_ Control of project financial management system and

operation of project bank accounts

_ Structure and contents of integrated progress

reports/Implementation Completion Report (ICR)

_ Management of meetings